Sponsors Resources

Sponsors




Shipping to the event All NANOG Sponsors are responsible for their individual shipping and handling charges associated with the conference. To ensure a smooth and on-time delivery of boxes to your designated exhibit area, use the NANOG attached labels below and complete the NANOG Shipping Form with your company name, contact information, FedEx Account #, number of boxes shipped and tracking numbers. FedEx will contact you directly for payment of handling fees.

NOTE:
FedEx Office at the Hotel will accept shipments starting on Wednesday, February 8th.
NANOG Shipping Form must be completed with your company name, contact information, FedEx Account #, number of boxes shipped and tracking numbers.
FedEx must have a FedEx Account # on file to charge handling fees. If you don’t have a FedEx Account #, please complete and return the FedEx Credit Card Form to Steven Jones at [email protected]

If you comply with the shipping and handling instructions, your packages will be delivered to your designated exhibit area:

30 minutes prior to your exhibit time for breakfast/breaks/lunch
60 minutes prior for Beer N Gear

NANOG cannot guarantee delivery of packages if the following problems occur:
NANOG Shipping Form was not completed
Recipient does not know how the boxes were shipped
Recipient does not have tracking numbers
Boxes were not addressed with the Shipping Labels below

Please email NANOG Sponsor Support with questions or concerns.

Returning your packages All outbound packages must be pre-labeled with digitally printed labels adhered to boxes. Any packages and/or freight that will be picked up by a third-party, your courier should be coordinated directly with those vendors, and communication should be sent to FedEx Office, indicating when those items will be picked up. FedEx Office will not make arrangements for freight or third-party courier transportation and/or pickup. Outbound handling fees will be applied to all packages and freight, regardless of carrier, in addition to shipping/transportation fees.

Labels All sponsors that are shipping materials to NANOG 87, MUST use one of the provided shipping labels below on each box.
If using a third party vendor, please provide the attached label on your behalf.
Select on the sponsorship type for your label

Beer N Gear 

Break 

Breakfast 

Espresso 

Hackathon Sponsor 

Lunch 

Newcomers 

Peering Coordination Forum 

Host / Premium Sponsors

Social Sponsor 

Women in Technology 

 


The following guidelines apply to all sponsors of a NANOG meeting:

This sponsorship opportunity does not grant your company a speaking slot as part of the NANOG program.

Graphics Submission - Logos provided for sponsorship should be in vector format - .ai, .eps or .svg. If your company has logo usage guidelines, please provide them.
Deadline for submissions: Friday, January 20, 2023

While the collection of business cards is allowed, using cards for mailing list marketing, attempted contact via social media, or other mass communication methods is frowned upon. Sponsors must adhere to the NANOG mailing list. See “Usage Guidelines” (https://www.nanog.org/resources/usage-guidelines/) .

Any questions that sponsors or on-site representatives may have, should be directed to [email protected] in order to get a timely response and resolve any issues in the most efficient manner.

Sponsors are discouraged from hosting private social events that may conflict in any way with other NANOG sponsorship engagements.

All Sponsors must follow the “Code of Conduct” (https://www.nanog.org/about/code-conduct/) .

All Sponsors have equal display space with table and chair(s) as specified in your sponsorship agreement.

Internet: Access to the NANOG Wireless Internet Network is offered on a complimentary basis. If you require a wired Ethernet connection, please contact [email protected] at least (2) weeks prior to the meeting. If additional internet requirements are preferred, please reference the On-Site Services section. Sponsors are responsible for these costs.

AV, Storage, Power: If your display requires special services, such as electrical power, audiovisual, a power strip, or extra storage assistance, please request the appropriate order forms from [email protected] Sponsors are responsible for these costs.

All sponsor tables should be staffed by sales and/or marketing engineering representatives that can respond to questions about the product(s) displayed. Anyone staffing your sponsor table should be a registered meeting attendee.

Engineering white papers and product data sheets are permitted.

Swag/giveaways of nominal value are encouraged.

Breakfast, Break, Lunch, and Peering Sponsors:

Sponsors will be provided with a maximum floor space of 8 foot wide by 5 foot deep, with a 6-foot banquet table, clothed and skirted with (2) two chairs.

Sponsors may bring a retractable pop-up banner (maximum size 3.5 foot wide by 6 foot high) to be displayed right next to the table. An LCD monitor, no larger than 32”, can be displayed, as long as it sits on or near the 6-foot table, space permitting.

Sponsors can display their products on the tabletop, or due to weight restrictions only, at the side of the table. All delivery or storage boxes must fit under the 6-foot table provided.

Sponsor representatives will be provided access to the venue display area 30 minutes prior to the event for set-up and 30 minutes after the event for teardown.

Beer N’ Gear Sponsors:

Sponsors will be provided with a maximum floor space of 8 foot wide by 5 foot deep, with a 6-foot banquet table, clothed and skirted with (2) chairs.

Sponsors may bring a standalone backdrop not to exceed 8 foot wide by 8 foot high. An LCD monitor can be displayed on a stand right next to, or behind the table, space permitting, as long as it does not use more than the 8-foot by 5- foot space assigned.

Sponsors can display their products on the tabletop, or due to weight restrictions only, at the side of the table. All delivery or storage boxes must fit under the 6-foot table provided.

Sponsor representatives will be provided access to the venue display area 60 minutes prior to the event for set-up, and 30 minutes after the event for teardown.

If you have any questions or special needs beyond these please inform the sponsor support group or the meeting coordinators as soon as possible: [email protected] NANOG will make every effort to accommodate your request, but cannot guarantee it. NANOG staff will also be on-site at the meeting to assist sponsors.

Meeting Registration

If your sponsorship includes complimentary meeting passes, your company’s main representative with NANOG was provided special “Registration Discount Codes”. To redeem your complimentary meeting passes, please use the Discount Codes when registering your representatives (enter “Discount Code” on the payment page). This will waive the registration fee.

A special One-Day Pass,available only to sponsors, is offered to those individuals that only come in on the day of the sponsor’s exhibit. If interested in using a One-Day Pass, please contact [email protected] Non-technical representatives are discouraged from representing the sponsor at the sponsorship venue.




Audio Visual + Power If your display requires special services, such as electrical power, audiovisual, a power strip, or extra storage assistance, please request the appropriate order forms Sponsors are responsible for these costs. Deadline for order submissions is Monday, January 30th.

Internet Access to the NANOG Wireless Internet Network is offered on a complimentary basis. If you require a wired Ethernet connection, please contact [email protected] at least (2) weeks prior to the meeting. If additional internet requirements are preferred, please reference the Internet Order Form on the sponsorship website page. Sponsors are responsible for these costs.

Conference room rental Policy and Procedure Please contact [email protected] to request a conference room stating that you agree with the following guidelines:
Promotion of your meeting with signage is prohibited.
Hosting of private events during the NANOG program and sponsored socials is prohibited.
If the organization you represent is found to be in violation of our policies, NANOG reserves the right to withdraw these privileges at future meetings.




Individual registration If you don't already have one, you will need to create a NANOG profile account Navigate to https://nanog.org/profile/ and Sign up now

Group registration - deselect I am registering myself for this event. and add additional registrants. Added registrants will receive an email to claim their registration in order to complete their details.

Sponsorship Codes If your sponsorship includes complimentary meeting passes, your company's main representative with NANOG was provided special Registration Discount Codes. To redeem your complimentary meeting passes, please use the Discount Codes when registering your representatives (enter Discount Code on the registration page). This will waive the registration fee.

One-Day Pass A special One-Day Pass,available only to sponsors, is available for those individuals that only come in on the day of the sponsor’s exhibit. If interested in using a One-Day Pass, please contact [email protected]

Attendance List The NANOG 87 attendee list can be found on our website. Use of the NANOG Attendee Page is for informational purposes only. Any use for marketing, sales, or other uses prohibited by our Attendance Charter are subject to removal of your sponsorship and potential loss of sponsorship opportunities, current and future.